Oklahoma Correctional Association
Board Meeting
January 20, 2009

Opening:

The Oklahoma Correctional Association board meeting was called to order by Debbie Boyer at 8:30 a.m. in the Treatment & Rehabilitative Services Conference Room in the Cameron Building, 2901 N. Classen, Oklahoma City, OK.

Attendance: 

Debbie Boyer, Cindy Gill, Ronnie Carrico

  1. Approval of Minutes :

    Cindy Gill made the motion to approve the minutes from the Board meeting of November 10, 2008. Brenda Anderson seconded and the minutes were approved.

  2. American Correctional Association Policies

    Attached

  3. American Correctional Association Chapters and Affiliates Meeting

    Ms. Boyer and Ms. Gill reported regarding the chapters and affiliates meeting that had been held during the American Correctional Association 2009 Winter Conference. Chapters reported not receiving rosters in a timely manner, and ACA advised they will send out rosters on a monthly basis.

    Some chapters reported problems with receiving rebate checks. ACA advised they are issuing quarterly rebate checks. Ms. Boyer encouraged the board to conduct spot checks of rebate checks compared to membership lists.

    Chapters also reported membership cards not being processed in a timely manner.

  1. 2009 Conference Update:

    “Believe, Achieve, Change through Faith, Justice and Empowerment,” was proposed as a potential conference theme. Ronnie Carrico made the motion to approve the theme. Cindy Gill seconded the motion, and it was approved.

    Conference plans were discussed including potential committee chairpersons, potential sites, and conference activities.

    The first Conference Planning Committee meeting will be held on February 5 following the board meeting.

  2. Treasurer’s Report:

    Ms. Anderson reported a total of $36,492.91 in the organization’s account, and advised that all bills received have been paid. Ms. Gill and Ms. Boyer will check EventBrite to ensure on-line payments have been processed. Ms. Anderson will complete a reconciliation.

  3. Newsletter:

    Newsletter articles are to be submitted to Ms. Boyer by the end of the week.

  4. Old Business:

    Ms. Gill will check on the Open Records Act.

    Ms. Boyer will contact the Red Cross for presentation of the donations collected.

  5. New Business:

    The association needs a color printer, and Ms. Anderson will obtain a quote.

    Ms. Boyer will ask Kristy Warren to prepare OCA letter head.

    Ms. Anderson will create an OCA e-mail account

  6. Announcements:

    There were no announcements.

  7. Adjournment:

    Cindy Gill made the motion to adjourn;
    Brenda Anderson seconded the motion;
    and the motion was approved.

Minutes submitted by:    Ronnie Carrico
Approved by:                     Debbie Boyer